Vacancy Secretary

What your day looks like?

As soon as you come into the office in the morning, you boot up your computer. You check if there have been any travel requests by the project manager for your colleagues that travel abroad in the near future. You plan the trip and the accommodation there. While making arrangements, you receive a call from the visa office that a new form needs to be submitted as soon as possible … Hold up! First you receive the visitors who just came walking in. You welcome them warmly and inform everyone that they are here. You also prepare the sandwiches, which you ordered yesterday for today’s lunch. Your colleagues and the visitors are all happy. This is what you do it for! Now, you make sure that the visa office receives the files they asked for.

After the lunch break, you collect the mail, sort it, and deliver it to the right persons. In between, you are on the phone with a client, a supplier, and an applicant. Luckily, you know exactly who you need to refer them to. At the end of the day, you take care of the administration (declarations and timesheets) and make sure the mailbox is up-to-date. Then, you decide to order some office supplies, because you saw they were almost out of stock.

Ding! Just as you are about to go home, you receive an email from your sales colleague. He asks if you can put up a welcome message on the screen, for our American customers who are visiting tomorrow. No big deal. You make sure everything is ready. Great! Tomorrow another day.